Position Overview:
Responsible for office administrative functions to include mailroom duties such as sorting and distribution of mail, as well as, local specimen transport.
Essential Duties and Responsibilities:
- Sort internal/interoffice mail twice a day and distributes to departmental recipients twice a day
- Receive in daily packages from UPS, USPS and FedEx and distribute these packages to the appropriate staff
- Organize and maintain office files
- Pulls clinical information from fax machine, culls, sorts, and distributes
- Rx refills
- Medical record requests
- Hospital inpatient and ER notes
- Maintains a mailbox for all practitioners in the building
- Assist clinical department with medical waste disposal management and documentation
- Collecting and transporting lab specimens from clinical departments to the lab
- Orders office and mail room supplies
- Maintains water and coffee supplies for all break rooms in building on a weekly basis
- Distribute all patient documents returned from medical records to the appropriate provider
- Monitor, maintain and distribute new information for break room bulletin boards
- Maintain key for medical waste closet to ensure the area remains neat and clean
- Weekly distributes clean lab coats to the departments
- Monitor, move and maintain proper signage for the providers
- Sort and distribute invoices to appropriate departments
- Collects lost and found items to handle.
- Assists department when items need to be stored or relocated
- Scanning for the departments
- Assist with clerical tasks (copying, faxing, etc)
- All other duties assigned
Qualifications and Education:
- Minimum of one year related work experience, preferably in an administrative setting.
- High School Diploma, or equivalent
KNOWLEDGE, SKILLS & ABILITIES:
- Knowledge of how to operate mailroom equipment
- Knowledge of current postal regulations
- Knowledge of computer-based programs, to include EHR when required
- Proficient with all administrative tasks to include typing, phones and file management
- Ability to interact courteously and communicate effectively with staff and the public
- Ability to work as an effective team member and exhibit a positive attitude
- Excellent customer service skills
- Proficient with computers; knowledge of platforms, keyboarding and multi-screen management
(EO)
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